Senior Office Administrator*Gabonese profiles only
Dakar,
Sénégal
Dakar,
Sénégal
We are seeking a highly skilled and experienced Office Administrator to oversee day-to-day operations and ensure the smooth running of the office environment. The ideal candidate will have a strong background in office management, excellent organizational skills, and the ability to manage multiple priorities effectively.
Key Responsibilities
Manage daily office operations to ensure efficiency and productivity.
Welcome visitors, answer phones, direct calls, maintain an organized reception area, and coordinate catering and meeting set-up.
Sort and distribute all incoming and outgoing mail in accordance with company policy.
Maintain and order office supplies and coordinate with the Office Administrator as needed.
Provide basic IT support and perform general office tasks, including filing and scanning.
Support HR with employee onboarding and workstation set-up.
Provide assistance to expatriates as required, particularly regarding interactions with local ministries and documentation processes.
Oversee vehicle and driver management, as well as arrangements for international travellers.
Act as the local HR and corporate relay, coordinating day-to-day administrative exchanges with headquarters and relevant internal departments as required.
Serve as the central day-to-day point of contact with Grant Thornton for the transmission of administrative and accounting-related documents, including invoices, bank statements, and other supporting information, without assuming responsibility for accounting review or validation.
Coordinate with vendors and arrange maintenance or repairs for office facilities and equipment.
Provide administrative support and act as the office’s First Aid Representative.
Take responsibility for ad hoc events, including coordinating and booking all related logistics and managing the associated budget to ensure smooth and cost-effective delivery.
Handle all travel logistics, including booking flights, hotels, and transportation using company platforms and tools, in accordance with guidelines.
Supervise office staff and support the negotiation of vendor contracts.
Manage executive calendars, coordinate travel, and handle correspondence and documentation.
Develop and implement office policies and procedures to streamline operations.
Manage the office budget, oversee administrative spending, and ensure financial efficiency.
Maintain up-to-date executive contact lists and act as a liaison with stakeholders.
Assist with special projects, expense reporting, and office supply management.
Anticipate executive needs and handle potential issues proactively.
Displays strong communication and interpersonal skills, with the confidence to interact effectively with colleagues at all levels of the organization.
Works effectively both independently and collaboratively, demonstrating initiative and a proactive approach to problem-solving.
Holds a bachelor’s degree in Business Administration, Office Management, or a closely related field.
Has a proven track record in office administration and operational management.
Demonstrates strong organizational skills and the ability to manage multiple tasks simultaneously.
Shows strong leadership qualities and experience supervising teams.
Has advanced proficiency in office management software and digital tools.
Has knowledge of health and safety compliance standards.
Skilled in budget and expense management.
Builds and maintains effective professional relationships.